Veterinary Clinic Bookkeeping & Accounting
Fairlight CPA runs the books, payroll, and tax for veterinary clinics — cash-pay medicine with a pharmacy, a retail shelf, and wellness plans collected ahead of care. We keep inventory margin, plan liabilities, and DVM economics cleanly reported.
✓ Books closed by the 15th ✓ Fixed monthly fees ✓ CPA-led team
The numbers problems veterinary clinics actually have
The pharmacy is a store inside the clinic
Meds, preventatives, and food are serious inventory with shrinkage, expiry, and online-pharmacy price pressure — margin by category or it's a guess.
Wellness plans prepay a year of care
Monthly-plan and annual-plan collections precede the visits they fund; deferred handling keeps utilization and refund exposure honest.
DVM production comp needs clean bases
ProSal and production-based comp depend on collections attribution by doctor — the classic source of comp disputes when books are loose.
Cash-pay hides nothing — except in the mix
No insurance lag, but services, pharmacy, retail, boarding, and grooming blend into one deposit stream that must be split to mean anything.
What Fairlight takes off your plate
The core engagement is the same discipline we run for every client — monthly close by the 15th, payroll, tax, and CFO-level reporting — built around how veterinary clinics actually make and spend money.
- Inventory accounting for pharmacy, food, and retail with category margins
- Wellness-plan deferral and utilization tracking
- DVM production and comp reporting from collections-level data
- Monthly close by the 15th with service/pharmacy/retail/boarding lanes split
- Sales tax on retail where applicable, payroll, and business and personal tax prep
The three numbers we keep in front of you
No fabricated benchmarks — your own numbers, measured the same way every month, so trends are real and decisions have a floor under them.
Revenue per DVM-day
production per doctor against clinic capacity
Pharmacy & retail margin
category-level profit after shrinkage and discounts
Wellness-plan liability & utilization
prepaid care owed, and whether plans are used as designed
Revenue cycle & tax notes
Revenue & reconciliation
Vet revenue is POS-immediate but multi-lane: we reconcile terminal settlements, plan autopays, and online-pharmacy commissions to the practice-management system's production by doctor and department.
Tax & entity
Inventory valuation, equipment (imaging, dental units, surgery), and associate buy-in structures are the recurring tax projects; each gets planned in season, not at filing.
Simple, published pricing
Bookkeeping from $310/mo · All-In-One (books + tax + advisory) from $800/mo. Every fee is quoted and fixed in writing before any work begins.
Veterinary accounting FAQs
Our PIMS tracks production — why more books?
The PIMS knows production; the books know cash, cost, and margin. Tying them monthly is what makes DVM comp defensible and pharmacy margin real after shrink and discounts.
Can you handle boarding and grooming too?
Yes — each department gets its own revenue and cost lane, so the medical practice isn't silently subsidizing the kennel (or vice versa).
What does it cost?
Bookkeeping from $310/month; All-In-One (books + tax + advisory) from $800/month. Exact fee fixed in writing after a short call.
Related healthcare specialties
Get the financial side handled
A free 15-minute call — bring your current setup, leave knowing exactly what clean, specialty-aware books look like for veterinary clinics.
The content on this page is for informational purposes only and does not constitute professional tax advice. Accounting and tax considerations for healthcare practices depend on individual facts and circumstances and are subject to change. See our full legal disclaimer.